Next steps for newly accepted students

Undergraduate Medical Education
Doctor of Medicine (MD)

Welcome to the Long School of Medicine Family! Here is a list of everything you need to complete your pre-matriculation items. This is a preliminary view of what’s to come. Please check back in the spring semester for further updates.

R= Required
My Checklist
Deadline
RAccept the Offer details2 weeks after offer
Connect with future classmates! Join the Facebook Class of 2024 group.
Follow the LongSOM Page on Facebook
Put Welcome Weekend on the calendar (Saturday, May 2, 2020) detailsApril 24
RPut White Coat Ceremony Rehearsal on Calendar (Friday, July 17) details
RRegister for White Coat Ceremony (Saturday, July 18) detailsJune 1
Tell your family members about Family Chat (Friday, July 17) detailsTBA
RPut Veritas Meeting on calendar (Friday, July 17) details
RPut Retreat on your calendar (July 20) details
RPut Orientation on your calendar (July 21 - 24) details
Review Matriculation Processing & Student Email Account Information details
RFile FAFSA & Review Financial Aid website details
Review Scholarship Information, submit Scholarship Application detailsJuly 1
RSubmit Final Transcripts to UT Health Registrar detailsJune 26
RSubmit Final Transcripts to TMDSAS detailsJune 26
Review Course Requirement & Deficiency Information detailsMay 1
RSubmit Background Check: CompuFACT Research Inc. detailsMay 15
RSubmit Immunization Record Form to Student Health Clinic detailsJuly 1
Review Computer Requirements details
RSend Name Pronunciation File to Office of Admissions & Outreach detailsJuly 1
Review Housing Information details
RPurchase Your Diagnostic Kit! detailsJuly 15
Family Elements Program details
RReview items for Certification Agreement detailsTBA
Apply to MD/MPH Program, if interested. detailsMay 1

Connect with future classmates, Join Class of 2024 Facebook!

Follow the Long SOM on Facebook!

Checklist Details:


Accept the Offer:

Please go into the Long School of Medicine admissions portal to accept the offer.  Remember, this is non-binding, and no deposit is required.  This simply acknowledges your acceptance and saves your seat in the Class of 2024!!  A formal letter of acceptance will be sent to your permanent address on record with TMDSAS.

Please log into https://amp.uthscsa.edu to review the acceptance terms and accept offer.

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Class of 2024 VIRTUAL Welcome Weekend:

Date: Saturday, May 2, 2020
Time: 9:00 AM to 12:00 PM CST
Location: ONLINE
Highly Recommended
Deadline: *April 24, 2020 in order to receive mail out materials.
Contact Person: Vanessa Macias, 210-567-6080, Maciasv2@uthscsa.edu
Registration Link: RSVP today for the event!
Information: You will meet your classmates and enjoy a day full of activities and information on housing, roommates, the curriculum, financial aid, student life, student organizations, and socializing.  This event is at no cost! A detailed schedule of events will be available in the spring of 2020.

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White Coat Ceremony Rehearsal: 

Date: Friday, July 17, 2020
Time: 8:30 AM to 5:00 PM
Location: Long School of Medicine
Required: Your attendance is required from this day forward.
Contact Person: Vanessa Macias, 210-567-6080, Maciasv2@uthscsa.edu
Registration Link:  not applicable-IMPORTANT link below!
Information: Join our Associate Dean for Admissions & Outreach, Dr. Judianne Kellaway, of Undergraduate Medical Education for a meet and greet! We will run through the ceremony to get you prepared!

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White Coat Ceremony: 

Date: Saturday, July 18, 2020
Time: 10:00 AM to 12:00 PM
Location: Tobin Center for the Performing Arts (100 Auditorium Circle, San Antonio, TX 78205)
Parking: View parking information for The Tobin Center for the Performing Arts.
Required; professional attire required
Deadline: To Be Announced
Contact Person: Vanessa Macias, 210-567-6080, Maciasv2@uthscsa.edu
Registration/White Coat Order Link, https://www.surveymonkey.com/r/co2024wcc
Information: The White Coat Ceremony is your initial entry into the medical profession.  Long School of Medicine faculty will greet you as you enter the medical profession. Each of you will receive a white coat as a concrete symbol of your new professional role. The White Coat Ceremony was initially conceived by Dr. Arnold P. Gold, a faculty member at Columbia University College of Physicians and Surgeons, and today many medical schools have such a ceremony.

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Family Chat: 

Date: Friday, July 17, 2020
Time: To Be Announced
Location: Long School of Medicine
Parking: Visitor’s Lot Map
Not Required; optional for parents, family members and significant others
Contact: Office of Admissions & Outreach, 210-567-6080, LongSOM@uthscsa.edu
Registration:  2020 Link Coming Soon!
Information: Wondering what medical school will be like for you who are spouses, parents, and significant others? Join Drs. Eddins and Kellaway, deans of the UME office, for an information session about The Long School of Medicine and what the future looks like for our medical students and their families.

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Veritas Meeting:

Date: Friday, July 17, 2020
Time: To Be Announced
Location: Long School of Medicine
Required
Contact: Office of Student Affairs; Medstudentaffairs@uthscsa.edu
Registration Link: Registration is not necessary as all new students are required to attend.
Information: Veritas is our Student Mentoring Program. Each of you will be assigned a Veritas Society, your family for the next four years and beyond. Meet your MS2 Veritas Peer Advisors (VPAs) and MS4 Mentors in Medicine (MiMs), student leaders who will provide support, camaraderie, and advice about your future in medical school and as a physician. Also, you will be assigned a faculty mentor whom you can communicate about your experience in medical school. This person is always available to help you with a variety of experiences, from choosing a specialty to finding mentors in your field and finding your strength academically.  Your Veritas group forms your “professional family” here at UT Health, which is why this first meeting is extremely important.

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Retreat:

Date: Monday, July 20, 2020
Time: 8:00 AM
Location: To Be Announced
Required
Contact Person: Office of Student Affairs; Medstudentaffairs@uthscsa.edu
Registration: Not applicable
Information: Lots of fun to be had at the Retreat! You’ll have a blast socializing, playing games, and making new friends. More details about the retreat activities are sent closer to the event.

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Orientation:

Date: Tuesday, July 21, 2020 – Friday, July 24, 2020
Time: Daily start time 8:00 AM
Location: Long School of Medicine, room number to be announced
Required
Contact Person: Office of Student Affairs; Medstudentaffairs@uthscsa.edu
Registration: not applicable
Information: This is the time you will learn about life as a medical student, on campus resources, etc. More details about orientation activities will be sent closer to the event.

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Matriculation Processing & Student Email Account Information:

The Registrar’s Office will matriculate you into our student system for you to officially be seen as a student.  This process begins 2-3 weeks from acceptance of your offer. This then prompts our Information Management & System (IMS) department to get you set up with an email account.

  • New students will receive an email with their university account information from the IMS Department. (Livemail email address assignment, domain name, student ID number).  A second email will contain your temporary password.  Once you have this ID and Password, you can then log in to your student portal.
  • If you do not receive one or both of these emails, you will need to contact the Information Management & System (IMS) Department helpdesk at 210-567-7777 for assistance. The Registrar’s Office has no access to resend the communications, or to help reset your password.
  • Holds on your medical school account:  holds may be placed at various points along the way during your four years here.  Holds are placed for transcripts not received, course deficiency decisions, current immunizations, background checks and more.  Just make sure you hand in everything on your checklist, and the hold will eventually be removed by the appropriate office.  For example, background checks are completed early, but you will still see the hold there.  Don’t worry – we see that you’ve done it.  Just give us a little time for processing.  Once all holds are removed you will be able to register for classes and receive financial aid.
  • By early May the Registrar’s Office will email you with instructions on how to complete the coursework web registration process.
  • As soon as you have your LSOM email, PLEASE BEGIN checking it regularly!!  We don’t want you to miss anything important!

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FAFSA & Financial Aid Website:

Requirements:

  • File your Free Application for Federal Student Aid (FAFSA).
  • Complete financial aid office application
  • PLEASE BEGIN USING YOUR LSOM EMAIL or you will miss important information!
  • Financial Aid Inquiries: Please contact the Office of Financial Aid directly with any financial-aid related questions. Their office number is 210-567-2635 or visit the Veteran Services & Financial Aid website for more information.
  • OUT-OF-STATE STUDENTS: in order to receive an academic waiver to receive in-state tuition you MUST submit your FASFA AND UTHSCSA SCHOLARSHIP APPLICATION each academic year.  Your tuition will not be modified until both applications are processed.

Additional Resources:

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Scholarships:

Our school awards scholarships for entering medical students, in addition to travel awards and other competitive scholarships throughout your four years here. Students who have completed the necessary documents are eligible for various types of scholarship awards. Most of our students will benefit from these funds, and they help to defray the amount of loans you will need throughout medical school. In addition, our out-of-state students are eligible for competitive scholarships that will allow them in state tuition, a value of nearly $75,000.

In order to be eligible for any scholarship awards, it is VERY important to do two things:

  1. Fill out your FAFSA and put our school in the list of six schools that you can enter.
  2. Fill out our scholarship application available in My Student Center.  The scholarship application is open to you upon receipt of your student account by accessing My Student Center, AND once your FAFSA is on file for the current aid year with the Financial Aid Office. Much of this information is already in your TMDSAS application, so you can copy and paste, to save you a little time. Use the previous year’s application, linked below, as a template to get started in advance.

Read more in these links, there are many helpful tips:

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Submit Official Final Transcripts to UT Health SA Registrar

Required
Deadline: June 26, 2020
Contact personregistrars@uthscsa.edu; 210-567-2621
Information: UT Health San Antonio Office of the Registrar requires official and original transcripts from all institutions you have previously attended. You may hand deliver a sealed official transcript, send by snail mail (see address below) or email an electronic official transcript to registrars@uthscsa.edu.  No student may register for coursework until these transcripts are received by the Office of the Registrar. All final transcripts, including coursework successfully completed and degrees earned (if any), must be received in the Office of the Registrar before Friday, June 26, 2020. Visit the UT Health San Antonio catalog page to view the university transcript requirements policy.

Mail paper transcripts to:
UT Health San Antonio
Office of the Registrar
7703 Floyd Curl Drive, MC 7702
San Antonio, Texas  78229-3900

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Submit Final Transcripts to TMDSAS 

Required
Deadline
: June 26, 2020
Contact:  www.tmdsas.com; 512-499-4785
Information:  TMDSAS requires all official transcripts from all school attended to be delivered to TMDSAS. Transcripts must be submitted from each school attended even if:

  • Coursework appears as transfer credit on another school’s transcript
  • Coursework does not count toward a degree
  • Coursework was taken while attending high school

Print a Transcript Request Form from the TMDSAS website for each college/university attended and request that the Registrar’s Office attach the form to all transcripts sent to TMDSAS.

Please mail transcripts to:
TMDSAS
Attn. Trancsripts
P.O. Box 2175
Austin, Texas  78768

Address for overnight package delivery (e.g. Fed Ex):
TMDSAS
210 W. 7th Street
Austin, Texas  78701

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Prerequisite Coursework & Deficiency Information:

Course requirements for our school can be found at this link.

  1. The Registrar’s Office will audit your transcripts after you are matriculated into the student system and all your transcripts have been received.
  2. You will be notified if they find any deficiencies and given instructions about how to proceed.
      • If you are deficient, the Registrar’s Office will provide you with a Petition for Course Review for Medical Admissions Prerequisite Form. You will complete this form by indicating a course(s) to be considered as meeting the prerequisite deficiency as a substitution.
      • In May, the Admissions & Outreach Office will look at the course deficiencies and make decisions about what substitutions can be made.

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Background Check: CompuFACT Research Inc. 

Date: April 1, 2020 – Do not perform background check prior to April 1
Required; background checks completed prior to April 1, 2020 will not be accepted
Deadline: May 15, 2020
Contact: Office of Admissions & Outreach, 210-567-6080, LongSOM@uthscsa.edu
Link: CompuFact Screening site 
Information:  A successful background check is required prior to matriculation at the UT Health San Antonio Long School of Medicine. We will start removing holds after May 1, and until the start of the fall semester. Please keep in mind it can take up to 3 days to complete a background check. Based on your authorization, the UTHSCSA Long School of Medicine will receive background information from Compufact Research.  Fee is approximately $35, payable by credit card. If you have any technical problems please contact the background check company, Compufact Research at support@compufact.com for assistance.

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Immunization Requirements: 

Required: Accepted students will receive an email following matriculation with instructions to create a SentryMD account where documents will be uploaded.
Deadline: Your immunization holds must be removed to allow for course registration.
Contact: UTHSA@SentryMD.com (Email support is available to students 24/7) or by phone during Sentry MD business hours at 800-633-4345
Link: https://mysentrymd.com/sentrymd.html#/upload/71
Information: University policy mandates a full completed immunization profile prior to registration. UT Health San Antonio immunization information/policy is available on the university catalog. Visit the Frequently Asked Questions (FAQ) page.

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Computer Requirements: 

Computer specifications and equipment requirements can be found here. The campus computer store, TechZone, is a great resource for purchasing computer equipment and other devices. You can view available student bundle packages and access an order form here.

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Make and Send the Name Pronunciation File

Required
Contact:
Office of Admissions & Outreach, 210-567-6080, LongSOM@uthscsa.edu
Deadline: July 1, 2020
Information:  We want to make absolutely sure that we use the correct pronunciation of your name when announcing it at white coat ceremony.  I think we might do a proper job of it if your name is Daniel Robert Smith or Mary Elizabeth Nelson, but if your name doesn’t sound like it looks, or is a little unusual, we want to make absolutely sure we announce it accurately- so we need this voice file!  We will collect name files on everyone, even if you think your name is easy, please send in this voice file.

Please send us a voice recording of the pronunciation of your name.  Here are the three easy steps: 

  1. Open the voice recording app on your smartphone.  iPhones have “Voice Memo”, Android users can download the free app “Google Keep”.
  2. Use the app to record the proper pronunciation of your name.  Please articulate well- slowly and deliberately.  Like an announcer!
    Say your name THREE TIMES during this recording.   INCLUDE YOUR MIDDLE NAME!
  3. Email this file to by the July 1 deadline to LongSOM@uthscsa.edu.

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Housing Information: 

The Office of Student Life maintains a list of available housing as well as a list of students seeking roommates for UT Health San Antonio students, faculty, and staff only. The Office of Admissions & Outreach has collected neighborhood and apartment reviews from our current students. We will provide you with more information on housing during your visit at Welcome Weekend!

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Purchase Your Diagnostic Kit!

Deadline: July 15, 2020
Required
Contact Person: Ms. Paulina Mazurek; Medstudentaffairs@uthscsa.edu
Information: The Medical Store will be offering all the equipment required for your Clinical Skills Module in a discounted equipment package that can conveniently be ordered online.  The package contains everything you need to have to be an excellent physician, as determined by the faculty in that module.  There are some options and upgrades that you will want to learn about.  To see various items and options, check out the Equipment Demo and Sale Flyer and use this Order Form to place your order. If you have any issues with ordering or have questions, please contact Nick Nerwin with The Medical Store at nick@themedicalstore.biz or by phone at 847-670-0778. The kit includes:

  • Ophthalmoscope
  • Otoscope
  • Stethoscope
  • Reflex hammer
  • Two tuning forks
  • Penlight
  • Colors and engraving available

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Family Elements!  Your Wellness Matters at Long SOM

Having a support system is very important throughout your medical school journey. The Long School of Medicine Wellness division, in collaboration with the Admissions team, is interested in expanding our relationship with the special people in your life so together, we can positively impact your wellness journey! We invite you and your family to become part of the Family Elements program. More information can be found here.

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Certification Agreement Document

Date: July 17, 2020; during White Coat Ceremony Rehearsal Day at Long School of Medicine
Required
Contact: Office of Admissions & Outreach, LongSOM@uthscsa.edu, or 210-567-6080
Deadline: July 17, 2020
Information: At the White Coat Ceremony Rehearsal, you will be required to certify that you have reviewed and understand the following information regarding various Long SOM policies, procedures and more.

In preparation for this requirement, we ask you to:

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MD/MPH Program Applicants

Deadline: May 1, 2020
Application Link: https://sophas.org
Program Website: https://oume.uthscsa.edu/curriculum/degree-programs/mdmph/
Contact Person: Joshua Tyson, Academic and Admissions Advisor, 210-276-9015, Joshua.a.tyson@uth.tmc.edu
Information: The MD/MPH dual degree is offered by UT Health San Antonio and UTHealth Science Center at Houston School of Public Health in San Antonio. The MD/MPH is designed to prepare students to integrate medical and public health skills as practitioners and researchers. By combining MD training with an MPH education, students are better prepared to treat individuals and to address health issues in communities. The MD/MPH program is perfect for students interested in global health, community health, clinical research, infectious disease, health promotion, public policy or administration, environmental medicine and preventative medicine.  For more information about how to apply, visit https://sph.uth.edu/prospective-students/How-to-Apply/

Accepted after May 1? Contact Dr. Barbara Taylor, Assistant Dean for the MD/MPH Program at taylorb4@uthscsa.edu or Stephanie Gutierrez, Program Coordinator for the MD/MPH program, gutierrezsr@uthscsa.edu or 210-567-0183.

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Have questions? Contact Us.

Long SOM Physical Address: 7703 Floyd Curl Drive, San Antonio, TX 78229

Office of Admissions & Outreach
Briscoe Library, 5th Floor, 5.501
Monday – Friday, 8:00am to 5:00pm
210-567-6080 | LongSOM@uthscsa.edu